Legal – Terms, Conditions & Policies

General T&Cs (Terms & Conditions)

EVENTS (ACTIVATE FitCon & DanceCon)

Event Cancellations

Organizer may cancel all or any part of the Event for any reason beyond its reasonable control, including but not limited to, natural or public disaster, act of God, acts of terrorism, venue construction, insufficient participation, market fluctuations, government regulation, or similar reasons, in which case Organizer will refund to participant. A change in the name, presenter or date of the Event does not constitute a cancellation by Organizer.

Event Emergency Action Plan

Any cancellation due to “state of emergency”, will be broadcasted via social media sites and email notification.

In the event of an “on site” emergency, please listen to the volunteers who will escort you out of your room, or provide you with instruction.

If you have a mobility issue and need assistance, in case of an emergency evacuation, please speak with someone from the registration desk and they will arrange to meet you at your workshop or will meet you at a specified meeting point to help escort you out of the building.

None of the Event Providers are liable for any damage, loss, harm, or injury to the person, property, or business, or any of its visitors, officers, agents, employees, or other representatives, resulting from theft, fire, earthquake, water, unavailability of the venue or intermediate staging facilities, insufficient participation, accident, or any other reason in connection with the Event or any planning meetings, demonstrations, or stagings, except to the extent such liability arises directly from the willful misconduct of the Event Provider against whom liability is sought to be assessed.

Event Special Conditions & Refund Policy*

No registration cancellations/no refunds after Mar 11, 2023.

You may transfer your registration (to another person) up until April 20, 2023.

Organizer may change (replace) presenter due to emergency or illness, where they cannot attend.

No session selection changes within 10 days of event.

If you cancel your registration prior to Mar 11, there is a $20 processing fee.

If you register online, all service fees are non refundable.

COVID-19 Guidelines

Please note, ACTIVATE is still monitoring the COVID-19 health risks and will update any guidelines necessary. While masks are not required, you are welcome to wear one if you feel more comfortable. Here is more information on the COVID-19 public health guidelines:

https://www.ottawapublichealth.ca/en/public-health-topics/novel

You must NOT attend in person if you have any symptoms (gastrointestinal symptoms, eg, vomiting or diarrhea or fever) or have tested positive within the past 5 days. If you are registered for ACTIVATE FitCon, you may join us online.

CECs (Continuing Education Credits)

Full CEC certificates are only eligible to those who attend the Full FitCon. On Demand recordings may be eligible for CECs using code word reporting.

Group Discounts – Special Terms and Conditions for ACTIVATE FitCon 2023

You must be an active employee of a sponsored group in order to qualify for the special discounted registration price. You must provide your homeclub details upon registration.  In order to qualify for the ACTIVATE FitCon CEC certificate, you must attend the full day. This certificate can be presented to your manager, in order to qualify for “in house” recognition. Any person who uses a group code, without actively being a part of the group, will be required to pay the balance, or risk having registration forfeited.

Collection of Information
We collect personally identifiable information, like names, postal addresses, email addresses, etc., when voluntarily submitted by our visitors. You may receive newsletters, offers and emails pertaining to our programs and services. You may opt out at any time.

Commitment to Data Security
Your personally identifiable information is kept secure. Only authorized employees, agents and contractors (who have agreed to keep information secure and confidential) have access to this information. All emails and newsletters from this site allow you to opt out of further mailings.

Cookie/Tracking Technology
The Site may use cookie and tracking technology depending on the features offered. Cookie and tracking technology are useful for gathering information such as browser type and operating system, tracking the number of visitors to the Site, and understanding how visitors use the Site. Cookies can also help customize the Site for visitors. Personal information cannot be collected via cookies and other tracking technology, however, if you previously provided personally identifiable information, cookies may be tied to such information. Aggregate cookie and tracking information may be shared with third parties.

Disclaimer

The information presented herein(purchased from any program) is in no way intended as medical advice or to serve as a substitute for medical counseling. Rather, as nutritional and exercise guidance this is intended only to supplement, not replace, medical care or advice as part of a healthful lifestyle.

As such, the information should be used in conjunction with the guidance and care of your physician. You must consult your physician before beginning this program as you would with any exercise program. If you choose not to obtain the consent of your physician and/or work with your physician throughout the duration of your time using this product from S.W.E.A.T. Inc o/a ACTIVATE Academy, you are agreeing to accept full responsibility for your actions.

By utilizing the nutritional guidance and exercise strategies contained herein(purchased from any program) , you recognize that despite all precautions on the part of Connie Beaulieu or other staff/contractors or trainers of S.W.E.A.T. Inc o/a ACTIVATE Academy. There are risks of injury or illness which can occur with any program and you assume such risks and waive, relinquish and release any claim which you may have against Connie Beaulieu or other staff/contractors or trainers of S.W.E.A.T. Inc o/a ACTIVATE Academy or its affiliates as a result of any future physical injury or illness incurred in connection with, or as a result of, the use or misuse of this nutritional guide and exercise program for personal use.

Distribution of Information
We may share information with governmental agencies or other companies assisting us in fraud prevention or investigation. We may do so when: (1) permitted or required by law; or, (2) trying to protect against or prevent actual or potential fraud or unauthorized transactions; or, (3) investigating fraud which has already taken place. The information is not provided to these companies for marketing purposes.

Email Subscriptions / Form Submissions

When you submit your email and details via one of our contact forms, we promise not to pass on your submitted information to any third party. We also understand that you may want to confirm or leave the email subscription at any point hence we ask that you send an email to: [email protected] with the subject stating whether you wish your email to be confirmed or deleted. If we do not hear from you we will automatically assume you wish to be kept on the list.

GDPR Compliance | Privacy & Security

This website complies with the General Data Protection Regulation (GDPR) regulation as set out HERE. It does this by adhering to the advice supplied by the Information Commissioner’s Office as set out HERE. It is very important to note that by viewing pages and clicking the links of this website you are consenting to your involvement with the GDPR regulations such as the use and management of your personal information. Any queries you have relating to this law should be made clear by contacting us. If you do not agree with our policies please opt out by not visiting this website anymore once you are satisfied all your data queries have been dealt with.

OPT-IN

By clicking the “Stay” button on the alert bar shown at the bottom of a page and or not choosing to click the “Leave” button you have chosen to abide by our Terms, Conditions & Policies. Furthermore, every time you are viewing a page on this website and clicking a link you are confirming your consent to abide by our data terms and conditions and privacy policies. This means some data relating to you might be stored on our servers. For example if you sign up to become a user and receive a profile page, your name and email is considered data stored by us. We need such data so that you can log back in whenever you wish to view and amend your profile details. This information is not likely to be passed on to any third party. If you opt into a form which involves the need to use a third party then your details may be passed on, if you click a link to an external service appropriate personal information maybe transferred, for example if you are claiming 50% off an Amazon purchase your analytics may follow you from this website to Amazon.com this is considered a legal and sensible form of normal data collection which is designed to serve your personal needs as appropriately and easily as is possible, giving you a great user experience. Submitting information to us via a form and or subscription is also seen as you approving of us using the submitted information to best serve your needs. At all costs we aim to safeguard your data and hope you understand that it is in our best interest to do so.

OPT-OUT

Once you have opted to continue using this website – and therefore are agreeing to the use of cookies – you may also change your mind and choose to opt-out. You can do this by following these two steps:

1. First check which browser/s you have used when visiting this website and delete all of the stored information held within each browser. You can do this by following the advice found in Option1 and or Option2.
2. Once cookies have been deleted never visit this website again or you will have to consent to the use of cookies all over again. Plus to be cautious, you can install this free Avira Browser Safety extension to a Chrome browser to block cookies.

If you are still concerned what cookie related information may have been stored please contact us directly via our contact details.

Privacy Policy
Thank you for visiting our web site. This privacy policy tells you how we use personal information collected at this site. Please read this privacy policy before using the site or submitting any personal information. By using the site, you are accepting the practices described in this privacy policy. These practices may be changed, but any changes will be posted and changes will only apply to activities and information on a going forward, not retroactive basis. You are encouraged to review the privacy policy whenever you visit the site to make sure that you understand how any personal information you provide will be used.

Note: the privacy practices set forth in this privacy policy are for this web site only. If you link to other web sites, please review the privacy policies posted at those sites.

Company Details

Our Company
ACTIVATE Academy is run by S.W.E.A.T. Inc,  established and run in Canada, with its permanent office at 3844 Marble Canyon, Ottawa, Ontario K1V 1P8.

Hosting

This website is hosted by godaddy.com.

Contact Information

Contact Information
If you have any questions, concerns, or comments about our privacy policy you may contact us using the information below:

By e-mail: [email protected]
By Phone: 1.613.822.7488

Sales

Customer Service Contact
Customers may contact us with any questions or service requests
By e-mail: [email protected]
By Phone: 1.613.822.7488

Delivery
The “products” on offer at this site are non-physical and as such no actual shipping of goods takes place. Services are provided either in person, or via electronic means (including but not limited to this website, its forums, e-mail and other digital forms of communication). Payments are not refundable.

Membership/Subscription
If you purchase a VIP membership or other product identified as a recurring subscription, your card will automatically be charged on the timeframe specified in that product’s description. For example, a product marked at $19.99 per month and purchased on the 12th of any given month will be billed each subsequent month on 12th of that month, until such a time as the customer contacts us with a request to discontinue their subscription. To cancel your subscription at any time, email [email protected] or call 1.613.822.7488. You must provide 30 days notice.

Tax

All sales are subject to a 13% tax as per Canadian law.

Waivers

THIS AGREEMENT AFFECTS YOUR LEGAL RIGHTS. READ IT CAREFULLY

You, the Participant, are aware that there are risks associated with participating in Fitness activities and exercise. Your participation and attendance at ACTIVATE (April 22-23rd, 2023) is completely voluntary, and you freely accept and fully assume responsibility for all risks, and all possibilities of personal injury, death, property damage or loss to yourself or any other person as a result of your participation in all activities within ACTIVATE FitCon & DanceCon. By attending ACTIVATE FitCon & DanceCon, you and your heirs, next of kin, executors, administrators and assigns agree:

1. to waive all claims, known or unknown, that you have or may have in the future against S.W.E.A.T. Inc o/a ACTIVATE Academy, including their owners, officers, directors, agents, employees, volunteers, business operators, independent contractors and site property owners or lessees (the “organization”), that S.W.E.A.T. Inc o/a ACTIVATE Academy, is not liable or responsible for any damage to, loss or theft of your property.
2. to release and forever discharge S.W.E.A.T. Inc o/a ACTIVATE Academy, from all liability for any personal injury, death, property damage or loss resulting from your participation in fitness activities due to any cause, including but not limited to negligence (failure to use such care as a reasonably prudent and careful person would use under similar circumstances), breach of any duty imposed by law, breach of contract or mistake in error of judgment of S.W.E.A.T. Inc o/a ACTIVATE Academy; and
3. to be liable for and to hold harmless and indemnify S.W.E.A.T. Inc o/a ACTIVATE Academy, from all actions, proceedings, claims, damages, costs demand, including court costs on a solicitor and own client basis, and liabilities of whatsoever nature or kind arising out of or in any way connected with your participation in fitness activities.
4. Please consult your physician prior to starting an exercise or fitness program and prior to your participation at ACTIVATE FitCon & DanceCon.
5. Do not attend ACTIVATE FitCon & DanceCon if you are sick or experiencing any symptoms, such as (but not limited to) fever, nausea, cough, or difficulty breathing.
6. Photography and video clips during this event may be used in marketing purposes – such as event website, print ads, social media. You hereby release use of photos/video with your participation.
7. All information and products offered by our exhibitors and presenters are subject to their own liability and are a subject to their own views and beliefs. We do not validate any claims put forward.

You may print the waiver here

*We reserve the right to make changes to this policy. Any changes to this policy will be posted.